Terms & Conditions
1. Acceptance of Conditions
These Conditions shall apply in place of and prevail over any terms or conditions (whether or not in conflict or inconsistent with these Conditions) contained or referred to in any documentation submitted by the Participant or in correspondence or elsewhere or implied by trade custom, practice or course of dealing. A variation of these Conditions is only valid if the Event Organiser gives notice to the Participant in writing in any official Event material or correspondence prior to the Event (including via email). The Participant shall be deemed to have accepted these Conditions upon completion of the Entry Form.
2.1 The Participant acknowledges that participation in the Event is physically strenuous and physically demanding, and the Participant is aware of the nature of the Event and associated medical and physical risks involved.
2.2 The Participant agrees that he/she is physically capable of competing in the Event and agrees to be solely responsible for his/her actions, and the Event Organiser, its officers, employees, agents, affiliates, associated companies, sponsors or medical advisers are not responsible for any injury or illness the Participant may suffer as a result of his/her participation in the Event. The Participant accepts that should any medical or physical condition arise prior to the Event which is likely to affect his/her ability to compete, the Participant will withdraw in accordance with these Conditions.
2.3 The Participant agrees to abide by all applicable rules and regulations including those of Triathlon Canada, the International Triathlon Union (“ITU”), and the Canadian Anti-Doping Program. The Participant shall not be entitled to a refund of the Fee if he or she is disqualified from the Event as a result of an infringement of these Conditions or any such rules and regulations. The Event Organiser is also entitled to impose Event rules upon the Participant from time to time which will form part of these Conditions. The relevant rules and regulations may be obtained from and governing bodies associated for all events. The race Directors and Race referee also reserve the right to disqualify or issue Time Penalties should they feel the Participant has acted unfairly, started in incorrect waves or acted outside the spirit of the event.
2.4 The Participant must register and rack his/her bicycle at the assigned spot and time on the day of the Event as instructed in the Event Information which will be issued by the Event Organiser before the Event.
2.5 It is the Participant’s responsibility to provide and use a trail worthy bicycle and helmet which comply with governing body rules and regulations.
2.6 The Event Organiser may introduce cut off times as is seen fit as part of the Event rules, being limits on the time taken to complete sections of the Event (as initiated by the Event Organiser at its discretion) to ensure the safe and proper running of the Event. Subsequently, Participants may be instructed to withdraw from the race in accordance with imposed cut off times.
2.7 The Event Organiser reserves the right at any time to remove a Participant from the Event or to prevent a Participant from participating in the Event and future events, if at the Event Organiser's sole discretion, it considers such action necessary for safety reasons or the proper enjoyment of the Event by other Participants or for any other reasonable reason. No refund of the Fee shall be made if the Participant has acted negligently, maliciously, with wilful misconduct or otherwise without due care and attention for the Event or other Participants, so as to cause his/her removal/disqualification ; the said Participant may also face a life ban from all events.
2.8 The Event Organiser will email all communications, including any offers of deferred entry or reserved entry places, newsletters and other relevant Event information, to the email address provided by the
Participant on the Entry Form. The Event Organiser shall not be held responsible for any computer malfunctions or other technical anomalies that may occur in the process of sending out such email communications that result in failure of receipt by the Participant. To ensure receipt of all Event Information, it is the sole responsibility of the Participant to ensure he/she provides the Event Organiser with the correct email address and postal address and to inform the Event Organiser of any changes to these prior to the Event.
The Event Organiser will process any changes to the Participant’s contact details up to 4 weeks before the Event. If a Participant has a change of address after this time, he/she must notify the Event Organiser.
2.9 At registration, the Participant must produce appropriate photographic personal identification acceptable to the Event Organiser (such as drivers licence or passport), and Triathlon Canada members may produce a membership card. Should an athlete pass on/or accept a place either free or paid for, both athletes will be disqualified prior and/or during the event. This includes selling the place online or by any other means. Due to the severity of invalidating insurance, wrong medical information and next of kin info; the said athletes may also face a life ban from all events.
2.10 Race number must be collected by the Participant only, with appropriate photographic personal identification.
2.11 While the Event Organiser takes every care with the staging of the Event, the Participant acknowledges that personal accident and personal liability insurance is his or her sole responsibility.
2.12 The minimum age of entry for Sprint, Team, and Tri races is 14 years old at the 31st of December of the Event year, and for the Kids' Fun Duathlon, the minimum age is 4 years at the 31st of December to a maximum age of 13 at the 31st of December.
2.13 Team entries must provide confirmation of full details of both team members in writing a minimum of 2 weeks prior to the Event.
2.14 All decisions and rulings by the Event Organiser, its employees and its agents are considered final. Accordingly, the Participant will comply with all Event rules and all instructions and guidelines given by stewards, marshals, and safety personnel. The Participant acknowledges and agrees that the Event Organiser will organise and run the Event and will have sole authority and be the final arbiter on all decisions relating to the safety, running and organisation of the Event, the rules of the Event, the timings/finish times and the placings.
2.15 These Conditions are personal to the Participant and he/she may not assign any of his/her rights or obligations under this Agreement without the prior written consent of the Event Organiser. The Participant represents and warrants that the Entry is purchased for personal use only, that it cannot be donated free of charge or otherwise given away for free, and that it is not purchased as part of any form of business or commercial activity (save as expressly authorised by the Event Organiser), and in particular, that the Entry may not be resold or offered for resale by anyone whether at a premium or otherwise and may not be used for advertising, promotion use as a prize (including in competitions and sweepstakes), travel packages, or for any other trade purposes. Donation, give away, resale or attempted resale is grounds for seizure or cancelation without refund or other compensation.
2.16 The Participant acknowledges and accepts that circumstances concerning an Event may change from time to time for reasons out of the reasonable control of the Event Organizer. The Event Organiser will not accept any liability incurred by the Participant other than set out in Clause 4 below. By way of example, and for illustration purposes only, car parking arrangements and issues with hotels, may arise/change but such changes/issues will not allow the Participant to withdraw and nor will the Event Organiser be deemed liable except as otherwise set out herein.
2.17 Any Participant making slanderous or inaccurate comments during the event or on social media will be disqualified and/or banned from all future events and legal action may result.
3. Bookings and Payments
3.1 In consideration for being granted the right to participate, the Participant must pay the Fee by no later than the closing date set out on the Entry Form.
4. Withdrawal, Cancellations or Alterations
4.1 The Event Organizer shall not be liable to refund entry, or for any other penalty should the event be cancelled due to Force Majeure (war, fire, strike-lock out, industrial action, tempest, accident, civil disturbance or any other cause whatsoever beyond its control.) If possible, the event will be rescheduled and any Participant who cannot attend will not be entitled to a refund. If the event cannot be successfully rescheduled, full refunds will be issued.
4.2 Transfers to another person can be made more than 4 weeks prior to the event with an administration fee. No refunds will be made and entries will not be deferred to another year.
4.3 In the event of complete cancellation of the event by the Event Organizer, all Participants will be notified as soon as possible, with reimbursement in full to follow in a timely fashion. No liability for any consequential loss, such as transportation, accommodation, or meals will be reimbursed.
Edson Adventure Race Waiver
I understand that participating in this event is potentially hazardous, and that I should not enter and participate unless I am medically able and properly trained.
In consideration of the acceptance of this entry, I assume full and complete responsibility for any injury or accident which may occur while I am traveling to or from the event, during the event, or while I am on the premises of the event.
I also understand that all supporters are my responsibility and take full responsibility for all their actions. Any abuse of race officials, marshals or event staff will result in my instant disqualification.
I also am aware of and assume all risks associated with participating in this event, including but not limited to falls, contact with other participants, effect of weather,vehicular and rail traffic, and conditions of the road. I, for myself and my heirs and executors, hereby waive, release and forever discharge the event organizers, sponsors, promoters, and each of their agents, representatives, successors and assigns, and all other persons associated with the event, for all my liabilities, claims, actions, or damages that I may have against them arising out of or in any way connected with my participation in this event.
I understand that this waiver includes any claims, whether caused by negligence, the action or inaction of any of the above parties, or otherwise.
I hereby grant full permission to any and all of the above parties to use any photographs, videotapes, motion pictures, website images, recordings or any other record of this event.
If I am registering a child under the age of 18 at December 31st of the year of the Event, or an incapacitated adult, I represent and warrant I am the parent or legal guardian of that party, and have the legal authority to enter this agreement on their behalf, and by proceeding with this event registration, I agree the Terms and Conditions and the Waiver shall apply equally to all Registered Parties. By registering a child under the age of 14 as of December 31st of the year of the Event, I agree and consent to the collection of that child's information which I will provide for the purposes of registration or the dissemination of result information.